This short video provides solutions to the most common irritants while editing Microsoft Word Tables. It covers issues like table going outside the page, optimizing width of columns based upon the content, making all rows to be of the same height, preventing rows from breaking across pages, automatically making first row(s) as headers.
I was creating a video on data analytics today. I needed to show a graphic of lots of data scrolling in the background for the video title. This is how I did it.
- Create many rows of data by using this formula in Excel
- Copied the resulting data and pasted in Word as Text
- Search for ^p which means paragraph mark and replace with nothing
- This merged all the data into one big block of text
- Paste it into a textbox in PowerPoint and use it for animation to create the title for the video
The result looks like this. Moral of the story? Use the right tool in the right place!
I want to select a sentence. Sometimes, instead of the sentence, the entire paragraph is selected. Inside a table, contents of the entire cell are selected. It is inexplicable and frustrating. Here is what you do in such cases.
Here is the action replay. I want to select the second paragraph.
I am using Shift Right Arrow to select the text, one character at a time.
Usually we get frustrated at this point. We give up the effort and start all over again … HOPING that it will work this time.
The solution is … Press SHIFT and LEFT ARROW once. That’s all.
Even if you use Shift CTRL RightArrow to select word by word, this problem can occur. The solution is exactly the same. Shift LeftArrow.
This is a list of articles related to this video. The video is not published on this blog.
Thank you for watching the video. I showed a lot of stuff but did not have time to explain how exactly to do it. Here are all the details you will want to know – and more …
- How to use Styles : Be stylish – Use Word Styles
- Quick parts and Building Blocks:
Building Blocks in Word – The ultimate reuse engine
Quick Parts in Word: Stop copy pasting from old files!
- OneDrive introduction to in-depth: Knowledge Pack: OneDrive for Business
- Benefits of using styles:
Convert Word document to PowerPoint: Create a presentation in One Click
How to check coverage of a topic in a Word document
- Comparing Compare and Combine!
- Editing same document together:
Multiple persons can edit the same document at the same time
- Knowledge Pack: Word Tables
- Knowledge Pack: Word Tables
- Knowledge Pack: Track Changes in Word
Learn, Apply, Share, Grow.
Read this article first: Frustration = Feature Guarantee! (Table Row breaking across pages). Here we saw how to ask Word to manage repeating the header automatically across pages.
What I learnt today is that the Repeat Header Rows works across columns as well. This is very useful when we have a narrow table shown in multiple columns on the same page.
This was a shortcut I knew. But did not find a practical use for it. Till recently when I was conducting a session for the legal team of an insurance company. If you work on large and complex documents, I am sure you will find this useful.
You are editing a complex and long document. While scrolling or navigating, something goes wrong and you suddenly land up in a completely different, far away place in the document. You did not know where you were, nor do you know where you are. You just want to go back to the original place where you were editing. Bookmarking is not an option because you could be editing anywhere, you cannot keep adding bookmarks all over the place.
The solution is simpler than you think. Just press SHIFT F5. Word remembers last THREE editing positions. That solves the problem elegantly.
Also appreciate someone who thought of this need and provided a solution 20 years back!
Another video in the best practices series. For Microsoft Channel 9. Have a look. This video shows what EVERYONE should know about Word. So please share it with everyone you work with as well as your loved ones. This is the best gift you can give a child: Knowledge!
View at http://bit.ly/nitinch9word, 35 minutes. View in FULL SCREEN mode at high resolution for maximum learning. Includes links to detailed articles and sample files.