Yours is the fifth presentation in a conference. You have a one hour time slot. By the time your turn comes, things are severely delayed. Just before you go on stage, you are told that you have only 30 minutes. Your presentation is already copied to a common laptop which is on the podium. You have absolutely no chance of editing the presentation on time. You try to speed up the presentation initially, but soon, you will fall back to your regular speed.
You are half way through the presentation. The time allotted (which is now 30 minutes) is getting over. The organizers are showing you placards like 5 min, 3 min, 0 min, end now…
At this point you are really in a fix. The audience knows that you are nowhere near the end of the presentation. But you must finish you now. Otherwise some bouncer is going to take you off the stage in few minutes.
You also know that you have not done justice to the presentation. It is a hopeless situation. But you still want to salvage it in a professional and elegant manner.
How do you do that? .. THAT is the real problem. Read on to find out the solution to this problem.
Agenda slide is usually the second or third slide. During the course of the PowerPoint presentation, we may have to refer to that slide frequently, especially when the next agenda item is taken up. Most of us copy paste that slide multiple times. This may work, but if the agenda slide changes, we may forget to update other slides. The same method can be used to refer to any key slide or slides during the presentation. The key thing expectation is that you may show this slide at any point during the presentation. After showing the slide, how do you come back to the slide where you were? Here is how you do it.
View the video in full screen mode. Download this Sample File which illustrates the method shown in the video.
In the previous article, we saw how to manage simple hyperlinks. Now we will see how to keep the Paste Link and Insert Object hyperlinks invisible.
While presenting using PowerPoint, we often embed related documents. We want the ability to open these documents on demand. But at the same time, you don’t want the audience to SEE the hyperlink. You don’t want them to know you are prepared! Another practical usage is when you want related presentations to be available in a single click without affecting the look and feel of your base presentation. Here are many ways in which you can achieve this.
Flowcharts are useful for documenting and visualizing processes. Here we will cover nuances of using PowerPoint for drawing flowcharts. We will also cover ways in which new shapes can be created. If you want professional flowcharts you must use Visio or similar dedicated tools.
Here is a list of articles I have written about delivering great and high-impact demos.
- How to deliver high-impact demos – Part 1
Talks about the concepts, creating sample files selection and presentation approaches.
- How to deliver high-impact demos – Part 2
Explains the tools and techniques, using the right language, customizing the content to user needs and converting features to business value.
- How to deliver high-impact demos – Part 3
Covers AV technical aspects, common causes of failures and how to manage them and presenter view.
- Using Zoom effectively
- High Impact Demos : Use Zoom
- PowerPoint 2013: How to use Zoom to show details
- More about Zoom
- What did I learn today: Great feature in Windows Magnifier
- Windows Magnifier (Zoom) and Surface Pro
- The amazing ZoomIt utility
I was creating a video on data analytics today. I needed to show a graphic of lots of data scrolling in the background for the video title. This is how I did it.
- Create many rows of data by using this formula in Excel
- Copied the resulting data and pasted in Word as Text
- Search for ^p which means paragraph mark and replace with nothing
- This merged all the data into one big block of text
- Paste it into a textbox in PowerPoint and use it for animation to create the title for the video
The result looks like this. Moral of the story? Use the right tool in the right place!
Today is an Indian festival called Dussehra which marks the beginning of harvesting season. It is customary to exchange leaves of the Piliostigma racemosum tree as a symbol of gold – wishing each other a prosperous new year.
Well, I cannot exchange leaves with all of you – but let me use this blog to wish all of you a great year ahead.
I created this graphic using the “gold” leaf image. Download this PPT file to understand how it was created using PowerPoint. Refer to the slide notes for details.