How to finish an incomplete presentation professionally

The Scenario

Yours is the fifth presentation in a conference. You have a one hour time slot. By the time your turn comes, things are severely delayed. Just before you go on stage, you are told that you have only 30 minutes. Your presentation is already copied to a common laptop which is on the podium. You have absolutely no chance of editing the presentation on time. You try to speed up the presentation initially, but soon, you will fall back to your regular speed.

The Problem

You are half way through the presentation. The time allotted (which is now 30 minutes) is getting over. The organizers are showing you placards like 5 min, 3 min, 0 min, end now…

At this point you are really in a fix. The audience knows that you are nowhere near the end of the presentation. But you must finish you now. Otherwise some bouncer is going to take you off the stage in few minutes.

You also know that you have not done justice to the presentation. It is a hopeless situation. But you still want to salvage it in a professional and elegant manner.

How do you do that? .. THAT is the real problem. Read on to find out the solution to this problem.

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PowerPoint SmartArt: Knowledge Pack

Here is a list of all the articles I have written about PowerPoint SmartArt. This is a LIVE list. I will update it whenever I write more articles about SmartArt.

Boring bullets to Exciting Visuals using SmartArt

  1. Boring to Exciting ppt – in few clicks!
  2. Marketing: Arranging multiple pictures in few clicks
  3. Show Off and Learn: Picture Organization Chart in 2 minutes
  4. Video Tutorial: How to show collaboration in PowerPoint (4 min)
  5. Marketing: How to create “Our Customers” Slide in seconds
  6. Applied Knowledge: SWOT and PEST analysis (PowerPoint)
  7. Applied Knowledge: Show an Iterative Process using SmartArt
  8. What did I learn today: Dual SmartArt
  9. SmartArt Animation: Part 1
  10. SmartArt Animation: Part 2: Multi-level diagrams
  11. Bottom-Up approach using SmartArt

Enjoy.

How to go back to agenda slide from any slide in PowerPoint

Agenda slide is usually the second or third slide. During the course of the PowerPoint presentation, we may have to refer to that slide frequently, especially when the next agenda item is taken up. Most of us copy paste that slide multiple times. This may work, but if the agenda slide changes, we may forget to update other slides. The same method can be used to refer to any key slide or slides during the presentation. The key thing expectation is that you may show this slide at any point during the presentation. After showing the slide, how do you come back to the slide where you were? Here is how you do it.

View the video in full screen mode. Download this Sample File which illustrates the method shown in the video.

How to create invisible hyperlinks to files

While presenting using PowerPoint, we often embed related documents. We want the ability to open these documents on demand. But at the same time, you don’t want the audience to SEE the hyperlink. You don’t want them to know you are prepared!  Another practical usage is when you want related presentations to be available in a single click without affecting the look and feel of your base presentation. Here are many ways in which you can achieve this.

Poster for this article showing PowerPoint logo and a lady with closed eyes

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Quality Management: Knowledge Pack

Here is a list of all articles related to the seven Quality Management Tools. From Run Chart to Flow chart, from scatter chart to Pareto chart.

Quality Management Tools - List of articles

  1. Quality Management 1. Fishbone (Cause and Effect) Diagram
  2. Quality Management 2. Check Sheet
  3. Quality Management 3: Run Charts
  4. Quality Management 4: Histograms (any version of Excel)
  5. Quality Management 4: Histogram using Pivot Table
  6. Quality Management 4: Histogram (using Excel 2016)
  7. Quality Management 5: Pareto Chart
  8. Quality Management 5: Histogram and Pareto
  9. Quality Management 6: Scatter Diagram
  10. Quality Management 7 – Flowcharts

How to deliver high-impact demos: Knowledge Pack

Cloud and water mixed animation using transparency with video

Here is a list of articles I have written about delivering great and high-impact demos.

  1. How to deliver high-impact demos – Part 1
    Talks about the concepts, creating sample files selection and presentation approaches.
  2. How to deliver high-impact demos – Part 2
    Explains the tools and techniques, using the right language, customizing the content to user needs and converting features to business value.
  3. How to deliver high-impact demos – Part 3
    Covers AV technical aspects, common causes of failures and how to manage them and presenter view.
  4. Using Zoom effectively
    1. High Impact Demos : Use Zoom
    2. PowerPoint 2013: How to use Zoom to show details
    3. More about Zoom
    4. What did I learn today: Great feature in Windows Magnifier
    5. Windows Magnifier (Zoom) and Surface Pro
    6. The amazing ZoomIt utility

Enjoy.

How to create large text containing numbers

I was creating a video on data analytics today. I needed to show a graphic of lots of data scrolling in the background for the video title. This is how I did it.

  • Create many rows of data by using this formula in Excel
    =RANDBETWEEN(1111111111111110,9999999999999990)
  • Copied the resulting data and pasted in Word as Text
  • Search for ^p which means paragraph mark and replace with nothing
  • This merged all the data into one big block of text
  • Paste it into a textbox in PowerPoint and use it for animation to create the title for the video

The result looks like this. Moral of the story? Use the right tool in the right place!

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Happy Dussehra (and PowerPoint tutorial)

Today is an Indian festival called Dussehra which marks the beginning of harvesting season. It is customary to exchange leaves of the Piliostigma racemosum tree as a symbol of gold – wishing each other a prosperous new year.

Well, I cannot exchange leaves with all of you – but let me use this blog to wish all of you a great year ahead.

I created this graphic using the “gold” leaf image. Download this PPT file to understand how it was created using PowerPoint. Refer to the slide notes for details.

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