Office 365 Worst Practices – Part 5 – “We have not deployed OneDrive yet!”

One of the most important components of Office 365 is OneDrive. Unfortunately, most customers do not understand and promote all the benefits of OneDrive to all the end users. Due to this, the product is underutilized as well as misused. In this article, I discuss this problem in detail and provide a simple and practical approach.

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Photo credit: blavandmaster / Foter / CC BY-NC-SA

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Blocking others from editing parts of the document

Word documents stored on OneDrive and SharePoint can be edited by more than one persons simultaneously. This is a very useful and powerful feature. (Read this article for details). Each person can edit in different places. Temporarily the current paragraph is locked for others. When the document is saved, the paragraph is automatically unlocked so that others can work on it.

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Simplified file sharing with Outlook Web Access

As we know by now, sending mails with attachments is generally a bad idea. We also know that storing the file on the cloud – using OneDrive and sending a link is a more convenient option. We refuse to change our behavior in spite of knowing the benefits of the new way of sharing. So Microsoft changed its product to suit our lack of flexibility.

Now you create a new mail, click on the Attach button, choose the file from local PC as usual – and NOW Outlook Web Access asks you a simple question. Do you really want to ATTACH the file or should I store it on OneDrive and send a shared link? You just have one click to decide that. Just choose the OneDrive option and you get all the benefits.

Simple, effective – yet ignored. Start using it!

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Collaboration Webinar video now available

The webinar conducted on 30th June had a tremendous response. Most participants waited for the Q&A session as well which went on for almost 30 minutes.

You can view the video on YouTube or Download it from OneDrive. You can also download the presentation from OneDrive.

The YouTube video also embedded here for your convenience. Enjoy watching and share it with your friends if you like it.