High Impact Presentations: Using Gradients

Gradient is a smooth transition from one color to another color. It is a simple concept. Rarely used properly, but misused often. The technology is simple, but effective usage is not.

Let us explore why we should use gradients and how to use them with finesse. This article is for Office versions 2010 and above. The concepts shown here work across all Office tools.


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Simple solution to an irritating problem: Copy pasting slides

Here is a simple but very useful feature for you.

The problem

We often copy slides from one presentation to another. Each presentation usually has a different design template.

When you paste a slide into the destination presentation, it takes on the appearance of the local template. Usually this spoils the original slide thoroughly.

Now you get very frustrated and try to repair the damage manually by trying to format each element of the slide.





After copying to destination


The solution

It is much simpler than you think.

Look for that ever helpful icon (it is called SmartTag for a reason!).

Click on it and choose Keep Source Formatting.



That’s it.


What really happened?

Your destination presentation already had a presentation Master (with multiple layouts). You pasted a slide from another presentation and chose Keep Source Formatting. Now the master slide and layouts from original presentation were copied into the destination presentation.

Open the Design tab – open the dropdown – now you can see both the masters.


Applying any design to any slide

Now that you have multiple designs (templates) available in the same presentation, you can use any design for any slide.

Just choose the slide(s), Right click on the desired design and choose Apply to selected slides



Be careful here. If you click on the design directly, it will apply to ALL slides!