Lync / Skype for Business Best Practice: Polls vs. Survey

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I noticed one problem while attending an online meeting using Lync. I am sharing my learning for your benefit.

This is more of a concept that a feature specific discussion. You will find it useful when you want to capture the feedback of attendees quickly. I am using Skype for Business in this article. However, all these features are available in Lync as well.

Polls

Skype for Business (SFB) offers polls to capture quick feedback. Click on the Present button and choose More.

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Choose Poll.

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Now create the Poll.

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Poll is then displayed and you can see the responses by people. You CANNOT see who clicked which option. Only the overall results.

So what is the problem?

If you do discreet polls which are unrelated to each other, there is no problem. But consider a situation where I am displaying a new product design and I want feedback from the attendees about its color, shape, size, texture, branding, interactive elements, display, packaging, etc.…

For each of these I will need to create a Poll. And this way, I will know what people think across all categories. Although technically possible, it becomes confusing for people to answer too many separate polls. While they are answering about color, they cannot answer about the shape. So they think of each item in isolation.

What is a better way?

This is where the new concept comes in. Notice that you are creating too many polls which are related to some common thing or topic. That is the time to STOP making too many polls and create a SURVEY.

In a survey, the questionnaire can contain all attributes in a single place. This way, people can also provide a concise and logically relevant feedback.

Of course, survey cannot be created in Lync / SFB. We have to use some other tool for it. It could be SharePoint, InfoPath, Excel Survey (available on OneDrive), or any third party tools / services.

How the survey is conducted is secondary.

Best practice – Too many Polls >> One Survey

Try it out and let me know the results.

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Shared OneNote: Worried about who has edited what?

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Shared OneNote notebook is a very effective method of working in a team and keeping everyone informed – without sending a single mail. However, I have noticed that people are worried about sharing a notebook where everyone can edit everything – and potentially overwrite what you have written.

Don’t worry! OneNote has thought of this issue and it provides extensive solution to this issue of tracking changes and audit trail.  Estimated reading time 7 min.

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