Office 365 Groups: Practical Usage Guidelines

Groups in Office 365 simplify teamwork. Creating the Group is easy. But getting the entire team to utilize it effectively is another matter. This article shows a step by step process of bringing your team together using Groups. Technology is only 50% of the story, rest is psychology!

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Office 365 Groups: Knowledge Pack

This is a list of articles about Office 365 Groups. Managing teamwork becomes extremely easy and intuitive if you use Groups. These articles explain the details of how to create, use and manage groups. Remember that groups can be used with external parties like consultants, marketing agencies, vendors, suppliers, etc.

This list will be updated as more articles are added.

  1. Office 365 Groups
  2. Office 365 Groups: Automatic Sync between personal and group calendar
  3. Office 365 Groups: Practical Usage Guidelines

more articles coming soon…

Blocking others from editing parts of the document

Word documents stored on OneDrive and SharePoint can be edited by more than one persons simultaneously. This is a very useful and powerful feature. (Read this article for details). Each person can edit in different places. Temporarily the current paragraph is locked for others. When the document is saved, the paragraph is automatically unlocked so that others can work on it.

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Collaboration Webinar video now available

The webinar conducted on 30th June had a tremendous response. Most participants waited for the Q&A session as well which went on for almost 30 minutes.

You can view the video on YouTube or Download it from OneDrive. You can also download the presentation from OneDrive.

The YouTube video also embedded here for your convenience. Enjoy watching and share it with your friends if you like it.

Lync / Skype for Business Best Practice: Polls vs. Survey

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I noticed one problem while attending an online meeting using Lync. I am sharing my learning for your benefit.

This is more of a concept that a feature specific discussion. You will find it useful when you want to capture the feedback of attendees quickly. I am using Skype for Business in this article. However, all these features are available in Lync as well.

Polls

Skype for Business (SFB) offers polls to capture quick feedback. Click on the Present button and choose More.

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Choose Poll.

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Now create the Poll.

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Poll is then displayed and you can see the responses by people. You CANNOT see who clicked which option. Only the overall results.

So what is the problem?

If you do discreet polls which are unrelated to each other, there is no problem. But consider a situation where I am displaying a new product design and I want feedback from the attendees about its color, shape, size, texture, branding, interactive elements, display, packaging, etc.…

For each of these I will need to create a Poll. And this way, I will know what people think across all categories. Although technically possible, it becomes confusing for people to answer too many separate polls. While they are answering about color, they cannot answer about the shape. So they think of each item in isolation.

What is a better way?

This is where the new concept comes in. Notice that you are creating too many polls which are related to some common thing or topic. That is the time to STOP making too many polls and create a SURVEY.

In a survey, the questionnaire can contain all attributes in a single place. This way, people can also provide a concise and logically relevant feedback.

Of course, survey cannot be created in Lync / SFB. We have to use some other tool for it. It could be SharePoint, InfoPath, Excel Survey (available on OneDrive), or any third party tools / services.

How the survey is conducted is secondary.

Best practice – Too many Polls >> One Survey

Try it out and let me know the results.

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How to combine multiple calendars in Outlook

Primary calendar is your personal calendar. But in addition you may have additional calendars for specific teams. Usually there is also a Company Calendar and / or Training Calendar. How do we keep track of multiple calendars? Because time is common. No problem. It is a ONE CLICK solution!

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