How to finish an incomplete presentation professionally

The Scenario

Yours is the fifth presentation in a conference. You have a one hour time slot. By the time your turn comes, things are severely delayed. Just before you go on stage, you are told that you have only 30 minutes. Your presentation is already copied to a common laptop which is on the podium. You have absolutely no chance of editing the presentation on time. You try to speed up the presentation initially, but soon, you will fall back to your regular speed.

The Problem

You are half way through the presentation. The time allotted (which is now 30 minutes) is getting over. The organizers are showing you placards like 5 min, 3 min, 0 min, end now…

At this point you are really in a fix. The audience knows that you are nowhere near the end of the presentation. But you must finish you now. Otherwise some bouncer is going to take you off the stage in few minutes.

You also know that you have not done justice to the presentation. It is a hopeless situation. But you still want to salvage it in a professional and elegant manner.

How do you do that? .. THAT is the real problem. Read on to find out the solution to this problem.

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PowerPoint SmartArt: Knowledge Pack

Here is a list of all the articles I have written about PowerPoint SmartArt. This is a LIVE list. I will update it whenever I write more articles about SmartArt.

Boring bullets to Exciting Visuals using SmartArt

  1. Boring to Exciting ppt – in few clicks!
  2. Marketing: Arranging multiple pictures in few clicks
  3. Show Off and Learn: Picture Organization Chart in 2 minutes
  4. Video Tutorial: How to show collaboration in PowerPoint (4 min)
  5. Marketing: How to create “Our Customers” Slide in seconds
  6. Applied Knowledge: SWOT and PEST analysis (PowerPoint)
  7. Applied Knowledge: Show an Iterative Process using SmartArt
  8. What did I learn today: Dual SmartArt
  9. SmartArt Animation: Part 1
  10. SmartArt Animation: Part 2: Multi-level diagrams
  11. Bottom-Up approach using SmartArt

Enjoy.

How to go back to agenda slide from any slide in PowerPoint

Agenda slide is usually the second or third slide. During the course of the PowerPoint presentation, we may have to refer to that slide frequently, especially when the next agenda item is taken up. Most of us copy paste that slide multiple times. This may work, but if the agenda slide changes, we may forget to update other slides. The same method can be used to refer to any key slide or slides during the presentation. The key thing expectation is that you may show this slide at any point during the presentation. After showing the slide, how do you come back to the slide where you were? Here is how you do it.

View the video in full screen mode. Download this Sample File which illustrates the method shown in the video.

How to create invisible hyperlinks to files

While presenting using PowerPoint, we often embed related documents. We want the ability to open these documents on demand. But at the same time, you don’t want the audience to SEE the hyperlink. You don’t want them to know you are prepared!  Another practical usage is when you want related presentations to be available in a single click without affecting the look and feel of your base presentation. Here are many ways in which you can achieve this.

Poster for this article showing PowerPoint logo and a lady with closed eyes

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Movie Appreciation

Well, where did this come from? I watch a lot of movies on the laptop. VLC player has a snapshot option. I capture memorable shots while watching the movie.

Just watched Memoirs of a Geisha. Amazing movie. I was wondering what to do with these images. And then I thought of using them to create a super fast movie summary based upon still images. Have a look… Ideally Download the video (10 MB)and watch locally for best impact.

 

Steps: Capture pictures. Insert all pictures as a Photo Album in PowerPoint. Set default slide advance time to 0.1 second for all slides. For key slides set it to 0.8 second. Save. Export as Video. Enjoy. (Hope I am not violating any copyrights).