Many people ask me to give them a secret list of most powerful keyboard shortcuts. They think knowing more shortcuts is the same as being more efficient. Unfortunately, it is not. Read this 3 min article to understand how to find out the shortcuts you need and how to learn them in a simple manner without stressing yourself.
Every menu item has a keyboard shortcut. You don’t even have to remember it. Just press and release ALT key and it is visible. Type what you see. No need to press key combinations. Just one key at a time. That’s it. You learnt it already!
Yes. This LONG “short”cut actually works. Try it. In fact, just press Alt and choose the highlighted buttons in the Ribbon. All of them work. Just press and release Alt and then press buttons one by one. DON’T try some Yoga poses with your fingers
With Outlook 2016, This shortcut is now Alt N AF B. This is required because it offers to attach files from local PC as well as web locations (OneDrive). It also shows recently inserted attachments.
Shift click the Slide View (Normal button) and you can jump to the slide master for the current slide. Very useful. To come back to the slide, just click on the same icon. Very useful. First Shift click goes to the current slide – layout master. ANOTHER Shift Click takes to to the overall slide master (theme slide master). Very nice. I discovered this just now! Shift Ctrl click on it gives you only the slide. Notes and thumbnails are removed. Shift ALT click gives slide layout master without thumbnails. Another Shift ALT click gives the overall slide master without thumbnails… I am sure there is more but I am mentally saturated now
Shift Alt Up or Down is a very powerful shortcut.
Try it whenever you need to reorder paragraphs. Does NOT work with Excel.
This is a short post. But it is very nice and useful. I found it recently… I don’t know if this is documented – I did not check.
While editing presentations, we often need to edit the layout master and / or the slide master. I just found a very quick way to do so.
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Keyboard shortcuts for Word
Before you use these shortcuts, please read this article: How to Create Keyboard Shortcuts
Here are some shortcuts which I have found useful. DO NOT try to memorize the shortcuts. Only if you use the functionality frequently you need to find or create and remember the shortcut.
Download a one page Word file
||Triple click anywhere in a paragraph to select the entire paragraph.
|Shift Alt Up / Down arrow
||Press Shift Alt Up / Down arrow to move entire paragraphs up or down. Also works with multiple selected paragraphs and PowerPoint bullets.
||Select Entire Document
|Copy a picture of entire screen to the Clipboard. Ctrl V to paste it.
Use Alt PrtScr to copy only the active window image.
|Ctrl Alt 1 / 2 / 3
||Apply style Heading 1, 2 or 3
||Selects the current Sentence.
|Pressing CTRL key while moving the mouse wheel zooms in / out. Works in Word, Excel, PowerPoint, Visio, Internet Explorer and many other products.
|Ctrl Z = Undo last action
Ctrl Y = Redo last action
Supports 100 levels of undo / redo by default.
> or <
|Increase or decrease font size of the selected text.
|Ctrl Alt V
||Paste Special. Provides many options to paste copied content in different formats.
Ctrl V does default paste.
|Ctrl Shift V
||Paste only formatting from the source (Press Ctrl Shift C to copy).
Equivalent to the toolbar button called Format Painter
|If pressed after Finding some text, finds next or previous occurances of the found item being searched for.
|Ctrl Shift N
||Apply Normal Style.
Useful when you want to remove all unwanted formatting and revert the text to regular body text quickly.
|Ctrl Alt I
||Switch to Print Preview
|Ctrl Alt M
||Insert a comment for the selected text or current position in text.
|Ctrl Backspace / Ctrl Del
one word to the
left (Ctrl Backspace) or