Word Best Practices Video

Another video in the best practices series. For Microsoft Channel 9. Have a look. This video shows what EVERYONE should know about Word. So please share it with everyone you work with as well as your loved ones. This is the best gift you can give a child: Knowledge!

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View at http://bit.ly/nitinch9word, 35 minutes. View in FULL SCREEN mode at high resolution for maximum learning. Includes links to detailed articles and sample files.

Uncommon Common Sense: Summary should appear BEFORE the data

See any report – data comes first and then the grand total (or other summary calculations). What does the viewer of the report want to look at first? The Grand Total. Should that not be shown in the beginning? Obviously yes.
Resist that urge of putting summary after the data. Put it in the beginning.

Data should be tabular – headings followed by data. Convert it to an Excel table first. Select data – Insert – Table. Now you see Table Tools – Design menu on top. In that give the data a name (default name will be Table1, Table2, etc.). Let us say the name is mydata. Put a few blank rows BEFORE the data and add a formula on top to see the summary. That’s it!

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Green Marks Part 2: Formulas showing wrong results!

Green mark in top left corner of Excel cells is an indication that something is wrong with the data you see. Read this article first to understand the concept: Auditors, Risk Managers, Everyone: Did you know? These green marks are WARNINGS!!

In this article, we will discuss the most important and potentially dangerous error which is commonly ignored. Read on and share it with as many people as you can.

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