How to know that the other person is Out of Office BEFORE sending the mail!

This is a frequent occurrence. You send a mail to someone and the reply comes back instantaneously! Unfortunately, it is just an Out of Office message. Grrr… You wish you had known it earlier, in which case you would have sent the mail to someone else or taken some alternative action.

Of course, this is possible – BEFORE you send the mail. Using a smart and AUTOMATIC feature of Outlook called Mail Tips. All that you have to do is to LOOK. While you are adding email ids of recipients, Outlook is checking if they are Out of Office. If they are, it will display their ACTUAL OOF message. Often we have an alternative email id available. Now that you know that the person is not going to respond, you can act accordingly.

SNAGHTML4b90c9

This works with Outlook 2010 and Exchange Server 2010 (or above). If you do not know which version your organization is using, contact your IT team. The recipient should also use this version of Exchange server (if they are outside your organization) for this feature to work.

3 thoughts on “How to know that the other person is Out of Office BEFORE sending the mail!

  1. Pingback: Knowledge Pack: Outlook | Efficiency 365

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s