How NOT to handle Inbox

Usually we handle mailbox like this… which is the wrong way!

image

Of course we never reach the bottom…because something interrupts us.

Meetings, phone calls, people who are walking around, lunch … so many interrupts are around us.

image

Older mails are being pushed further down into the bottomless pit called Inbox

image

Due to this, everyone is pushing everyone else down and down and down … into an area which you are never going to reach…

Net result?

image

.. we call this TEAMWORK Angry smileSteaming madSad smile

Obviously, something is wrong here. What is it?

The Root Cause: Wrong prioritization

Yes. We have a genuine problem.

Too many mails and too little time to handle them

We need to prioritize which mails we respond to.

We think recent mails are important and older are less important. That is the WRONG way of prioritization.

The right way

Prioritization must be based upon importance. (NOT the importance flag. That is the sender’s perception of importance).

Sorting on any Inbox column is not useful for prioritization!

The right way is:

  1. Find a method of prioritization which is as automated as possible
  2. Prioritize on importance – the mail should be worth your attention
  3. Handle High Priority mails first and then think of remaining ones

In the next article we will see how this is done…

5 thoughts on “How NOT to handle Inbox

  1. Pingback: A new outlook towards Outlook! | Efficiency 365

  2. Pingback: DO NOT create sender specific rules in Outlook | Efficiency 365

  3. Pingback: Office Politics: How to ensure your mail is noticed and acted upon? | Efficiency 365

  4. Pingback: Outlook Reading List | Efficiency 365

  5. Pingback: Knowledge Pack: Outlook | Efficiency 365

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s